NTISthis.com

Evidence Guide: AHCSDT406 - Undertake internal audits in a seed laboratory

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

AHCSDT406 - Undertake internal audits in a seed laboratory

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for internal audit

  1. Review previous internal audits
  2. Source and review relevant enterprise documents
  3. Prepare audit plan to suit staff availability and laboratory operations
  4. Prepare appropriate checklists and audit related documentation
  5. Agree on specific methods and techniques
Review previous internal audits

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source and review relevant enterprise documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare audit plan to suit staff availability and laboratory operations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare appropriate checklists and audit related documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Agree on specific methods and techniques

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct audit

  1. Ensure seed testing techniques are conducted by analysts and observed and reported on by auditor
  2. Use questioning strategies to obtain further information on testing techniques and approaches from analysts
  3. Report deviations to the standard operating procedures (SOPs) observed during observations of testing
  4. Inspect seed storage, chemical store and sampling areas
  5. Scrutinise work charts, schedules, reports and plans
  6. Ensure the availability and currency of laboratory documents
  7. Inspect archived documents to ensure they are complete and meet the statutory holding period
Ensure seed testing techniques are conducted by analysts and observed and reported on by auditor

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use questioning strategies to obtain further information on testing techniques and approaches from analysts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report deviations to the standard operating procedures (SOPs) observed during observations of testing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inspect seed storage, chemical store and sampling areas

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Scrutinise work charts, schedules, reports and plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the availability and currency of laboratory documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inspect archived documents to ensure they are complete and meet the statutory holding period

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report findings

  1. Hold staff meeting to discuss outcomes of audit
  2. Complete continuous improvement forms by auditor with suggested corrective actions
  3. Prepare and provide an audit report to management for review
  4. Present continuous improvement forms at future staff meetings until all corrective action is completed
  5. File data collected during audit in laboratory information management system
  6. Maintain confidentiality and security of enterprise information and laboratory data
Hold staff meeting to discuss outcomes of audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete continuous improvement forms by auditor with suggested corrective actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and provide an audit report to management for review

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present continuous improvement forms at future staff meetings until all corrective action is completed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File data collected during audit in laboratory information management system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain confidentiality and security of enterprise information and laboratory data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Prepare for internal audit

1.1 Review previous internal audits

1.2 Source and review relevant enterprise documents

1.3 Prepare audit plan to suit staff availability and laboratory operations

1.4 Prepare appropriate checklists and audit related documentation

1.5 Agree on specific methods and techniques

2. Conduct audit

2.1 Ensure seed testing techniques are conducted by analysts and observed and reported on by auditor

2.2 Use questioning strategies to obtain further information on testing techniques and approaches from analysts

2.3 Report deviations to the standard operating procedures (SOPs) observed during observations of testing

2.4 Inspect seed storage, chemical store and sampling areas

2.5 Scrutinise work charts, schedules, reports and plans

2.6 Ensure the availability and currency of laboratory documents

2.7 Inspect archived documents to ensure they are complete and meet the statutory holding period

3. Report findings

3.1 Hold staff meeting to discuss outcomes of audit

3.2 Complete continuous improvement forms by auditor with suggested corrective actions

3.3 Prepare and provide an audit report to management for review

3.4 Present continuous improvement forms at future staff meetings until all corrective action is completed

3.5 File data collected during audit in laboratory information management system

3.6 Maintain confidentiality and security of enterprise information and laboratory data

Required Skills and Knowledge

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Prepare for internal audit

1.1 Review previous internal audits

1.2 Source and review relevant enterprise documents

1.3 Prepare audit plan to suit staff availability and laboratory operations

1.4 Prepare appropriate checklists and audit related documentation

1.5 Agree on specific methods and techniques

2. Conduct audit

2.1 Ensure seed testing techniques are conducted by analysts and observed and reported on by auditor

2.2 Use questioning strategies to obtain further information on testing techniques and approaches from analysts

2.3 Report deviations to the standard operating procedures (SOPs) observed during observations of testing

2.4 Inspect seed storage, chemical store and sampling areas

2.5 Scrutinise work charts, schedules, reports and plans

2.6 Ensure the availability and currency of laboratory documents

2.7 Inspect archived documents to ensure they are complete and meet the statutory holding period

3. Report findings

3.1 Hold staff meeting to discuss outcomes of audit

3.2 Complete continuous improvement forms by auditor with suggested corrective actions

3.3 Prepare and provide an audit report to management for review

3.4 Present continuous improvement forms at future staff meetings until all corrective action is completed

3.5 File data collected during audit in laboratory information management system

3.6 Maintain confidentiality and security of enterprise information and laboratory data

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

prepare an audit plan and strategy for a seed testing laboratory audit

gather data and information by a variety of methods

undertake an internal audit in a seed testing laboratory

prepare an audit report for management review

develop a continuous improvement report with suggested corrective actions

The candidate must demonstrate knowledge of:

auditing methods and techniques

enterprise standard operating procedures (SOPs)

relevant legislation affecting business operation

seed testing techniques, equipment and methodologies

the role of the International Seed Testing Association (ISTA) and the ISTA Rules for Seed Testing

Range Statement